Westleigh Parish Council
Annual Parish Meeting 23rd May 2018
Draft Minutes of the Annual Parish meeting held on Wednesday 23rd, May 2018 at The Westleigh Village Hall.
Present: Cllrs K. Griffin, L. Gear, L. Burgess, K. Farrell – Roberts, B. Moores
In attendance: M. Harris (Clerk), no members of the public in attendance.
AM1.18 Apologies: Cllrs S. Ettling, J. Edwards
The meeting began with a presentation from Laura Cowie – Cyber Protection Officer – Devon & Cornwall Police – the theme of the presentation was “Cyber Crime Awareness”
AM2.18 Declarations of interest: None recorded.
AM3.18 Appointment of Chairman/Vice Chairman 2018/19
Election of chairman
It was resolved that Cllr, K. Griffin be appointed as Chairman of the Parish Council for 2018/19.
Election of Vice – Chairman
It was resolved that Cllr L. Gear be appointed as Vice-
Proposed by: Cllr. K. Farrell -
AM4.18 Minutes of the Annual Meeting held on the 24th, May 2017 – Agreed as a true and accurate record of the meeting. Proposed by Cllr. F. Farrell – Roberts and seconded by Cllr L. Burgess. (all in favour)
AM5.18 To nominate representatives as follows:
To represent the Parish Council on the Village Hall Committee –proposed Cllr K. Griffin
To appoint an Internal Auditor for 2018/19 – proposed Mary Jane Scott.
To appoint a representative to sit on the Taw & Torridge Estuary Forum – proposed Cllr L. Burgess.
Resolved that all the above proposals be approved.
Proposed by: Cllr B. Moores and seconded by Cllr. L. Gear. (all in favour)
AM6.18 To receive accounts for the year ending 31st March 2018.
The Clerk circulated a copy of the final account statement for 2017/18. The statement has been approved by the Internal Auditor.
It was resolved to approve the accountancy statement for 2017/18
Proposed: Cllr L. Gear, and seconded by Cllr L. Burgess
AM7.18 Annual Governance and Accountability Return 2017/18 Part 2
a) To sign the Certificate of Exemption
b) Sign and approve the Annual Governance Statement for 2017/18
c) Sign and approve the Accountancy Statement for 2017/18.
Resolved to approve all the above.
Proposed by: Cllr. K. Farrell-
The Chairman duly signed the documents.
AM8.18 To agree meeting dates for 2018/19
The Clerk submitted a list of 6 meetings for 2018/19 for approval.
It was resolved to approve all the proposed dates.
Proposed: Cllr K. Farrell – Roberts and seconded by Cllr L. Gear
Signed …