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 Westleigh Parish Council

Annual Parish Meeting 22nd May 2019

Minutes of the Annual Parish meeting held on Wednesday 22rd, May 2019 at The Westleigh Village Hall.

Present: Cllrs Ken Griffin, Lyn Gear, Lesley Burgess, David Fairbrother, and Chris Heard

In attendance: Malcolm Harris (Clerk), Roger Levick (incoming Clerk) no members of the public were in attendance.

AM1.19 Apologies: Cllr Kevin Farrell – Roberts.

AM2.19 Declarations of interest: None recorded.

AM:3.19 Chairman’s report 2018/19

Cllr Ken Griffin reported that in 2018/19 the major project had been the development of the footpath with resurfacing work planned for May/June. The Parish Council had commented on numerous planning applications. He passed on his thanks for the ongoing maintenance work in the Parish, and the work of the outgoing Parish Clerk over the last 4 years.

Ken indicated that after 4 years as Chairman of the Parish Council he was now standing down.

AM3.19 Appointment of Chairman/Vice Chairman 2019/20

Election of chairman

It was resolved that Cllr David Fairbrother be appointed as Chairman of the Parish Council in 2019/20. (all in favour)

Proposed by Cllr Lesley Burgess. Seconded by Cllr Lyn Gear

Election of Vice – Chairman

It was resolved that Cllr Lyn Gear be appointed as Vice-Chair for the Parish Council in 2019/20. (all in favour)

Proposed by Cllr Ken Griffin, and seconded by Cllr Lesley Burgess

AM4.19 Minutes of the Annual Meeting held on the 23rd, May 2018.

Amendment – Election of Vice – Chairman seconded by Cllr Lesley Burgess.

It was then resolved that minutes be agreed as a true and accurate record of the meeting. (all in favour)

AM5.19 To nominate representatives as follows:

To represent the Parish Council on the Village Hall Committee –proposed Cllr Kevin Farrell - Roberts

To appoint an Internal Auditor for 2018/19 – proposed Mary Jane Scott.

To appoint a representative to sit on the Taw & Torridge Estuary Forum – proposed Cllr Lesley Burgess.

Resolved that all the above representatives be approved.

Proposed by Cllr K. Griffin and seconded by Cllr D. Fairbrother (all in favour)

AM6.19 To receive accounts for the year ending 31st March 2019.

The Clerk circulated a copy of the final account statement for 2018/19. The statement has been approved by the Internal Auditor.

It was resolved to approve the accountancy statement for 2018/19 (all in favour)

AM7.19 Annual Governance and Accountability Return 2018/19 Part 2

a) To sign the Certificate of Exemption

b) Sign and approve the Annual Governance Statement for 2018/19

c) Sign and approve the Accountancy Statement for 2018/19.

Resolved to approve all the above. (all in favour)

The Chairman duly signed the documents.

AM8.19 To agree meeting dates for 2019/20

The next meeting was agreed for Wednesday 3rd July 2019. Further dates to be circulated

Signed ……………………………………………………Chairman. Date…………………………………………